The Chief Information & Technology Officer reports to the President:
To evaluate, recommend and manage Computer and Administrative Services for the overall RAC organization.
The position is a member of the RAC executive and attends all of the (monthly) meetings of these as a full member.
The position should provide leadership, direction, stewardship, guidance and support to both the organization and to a small group of volunteer content and web authors. This individual needs to be able to articulate what the overall web direction and design in conjunction with the Director of Marketing and Communications, and manage other volunteers to be able to achieve that vision and direction.
The position is designed to assure that the:
- utility of the computer equipment, software and other technology is maximized in a cost effective manner
- necessary maintenance and upgrading of the equipment is done so that outages are minimal
- forward planning provides advance warning of financial expenditures
- future initiatives of the organization are supported with minimal additional expense and work
- necessary planning, design, documentation and appropriate backups are done to allow disaster recovery in case of loss of any combination of equipment and office
- appropriate security is defined and implemented to minimize hacking and unauthorized use of the RAC computers – and reduce RAC’s risk to their reputation and legal recourse if private and/or confidential information was compromised
- proper documentation is available to enable successors to occupy this position effectively
- The Chief Information and Technology Officer has a working relationships with the office manager and staff to determine what cost and labour savings can be obtained through the use of computer services and will arrange for budget support, purchase and installation of software and hardware, provision of network services, and staff training.
- The Chief Information and Technology Officer has the overall responsibility for the effectiveness of computer systems and to this end has overall control of the deployment of RAC computer systems.
- The Chief Information and Technology Officer will engage volunteers as necessary, based on recommendations of the board, the office, and his own acquaintance, to manage all or parts of the RAC computer systems, such jobs as are commonly known as "sysadmin", "webmaster", "web designer" and "programmer".
- The Chief Information and Technology Officer is expected to manage the following computer services and activities for RAC:
- e-mail services and forwarder
- RAC bulletin service (currently MailChimp)
- the RAC Web Site
- the RAC proprietary SQL databases
- s2Member membership administrative software on the server and the office computers
- backup and recovery procedures
- obtaining and/or generating necessary software
- providing monthly data reports on memberships, month end procedures for data required in the publication of the corporate magazine – The Canadian Amateur
- creation of new computerized processes as required by the board and office
- monitor and manage the capacity of the RAC computers and networks such that the systems continue to function effectively and efficiently
- propose new methods of generating income from the existing computers and systems
- propose new uses and computerized products together with business cases so the A&F and the board can evaluate the costs and possible income reliably
- implement a remote development website platform for testing plugins and system changes
- to answer questions from the board and executive in a timely manner
- All of these tasks shall be carried out in conjunction and close coordination with the Board, Executive, Director of Marketing and Communication office management and staff.
- Support Required of RAC:
- The Chief Information and Technology Officer shall be included in the RAC budget process to propose necessary and new computer initiatives. The RAC office shall provide, in a timely manner, support as requested by the position and as necessary to carry out these objectives.
Reporting to, and accountable to, Information & Technical Services:
Other volunteers who can help with the design, update, care and feeding of a web site that reflect well on the organization, the hobby and what can be done with web technology today.
10 hours a week
- Business background
- Word Press Web site development
- SQL Database management
- PHP programming
- Security and spam detection platforms
- Working with volunteers
- Ability to work on a limited budget.